My business, Megan’s Beaded Designs, is hiring its first employee.
It’s an exciting (and stressful, and scary, but cool) time.
I’m officially a #GIRLBOSS! Craziness!
To give myself the ability to leave on vacations once in awhile (I’m heading to Europe next week!) I knew I was going to need an assistant to take care of things like shipping orders and responding to customer inquiries while I was away. Not to mention the possibility of expanding the reach of my jewelry and hair accessories when I can shift my focus to more revenue-generating activities. Now I can be less tied up with the time-sucking details of which I can pass on to my employee.
(Plus, of course, the desire to sing this song every time I think about my new role.)
But then herein lies stressful part: >>>I<<< knew how to do everything in my business, but how on earth could I entrust/train someone else?
All of my systems and processes have been stored in my head (not exactly the best place, admittedly.)
Sure, I may know where I keep that one tube of blue seed beads, or which tray harbors my miniature teacup rings, but it would be close to impossible to transfer all of this know-how to someone else. I would be a terrible boss if I excepted my new assistant to be able to wade through my disaster of a studio to find inventory, locate the right packaging materials, or even just sort though images from within my laptop’s digital files.
It was time to get serious about organizing.
I’m going to be completely honest with you, organization and order is not my natural state of being. I will live in chaos until it becomes simply too frustrating for me to bear before I take any action to rectify it.
(I waited until my wardrobe expanded to 4 closets before I bothered to sort by color and my DVD collection is still in the boxes we used to transport them when we moved into our house OVER THREE YEARS AGO.)
So, yes, getting my business organized and systematized was a ton of work.
It took me well over 3 weeks to get it all sorted out. But man, was it ever worth it. Even when I don’t have my assistant processing my orders for me, it is so much easier for me to do it now.
When someone orders a specific pair of earrings, I no longer have to wade through my entire collection to find them. Instead, I check the spreadsheet I created in my cloud-based inventory documents to find out exactly where the pair is stored, where I also keep track of how many more pairs are left in stock for next time.
As you can imagine, I’m wondering how I ever got along before.
Again, I am far from what anyone would describe as “OCD.” The desk at my day job is always covered in papers and sticky notes, and the work bench at my home-studio was likewise covered in beading supplies and packaging materials.
It was not an easy task for me to turn things around. But once I did? Life-saving. Or more literally: time-saving.
Before I got my assistant officially on board, organizing for her has prepared my business for growth. Documenting the steps I take within each process of my business, along with organizing my raw materials and completed inventory has my entire operation running more efficiently.
Which is why I’m recommending that you prep your business for hiring employees, even if you never plan on hiring one.
Act as though you will be bringing on help, and that it’ll arrive next month. Now you have 30 days to organize and systematize. Pretend like this imaginary person(s) is going to be handling everything from shipping incoming orders to social media marketing. At the end of the month, you’ll be amazed at how much easier you’ve made running your business for you.